Find job leads and draft referral outreach emails automatically

The system finds new job postings, locates the right decision-makers, and drafts a personalized outreach message for each one.

How the work actually flows

A straight line. Runs once per each company contact.

Pattern: Sequence (1) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["daily job lead search"]):::trigtime s0["pull new job postings"]:::task s1[("save listings to spreadsheet")]:::store s2["find decision makers"]:::task s3[["draft referral message"]]:::mi s4[("save as gmail draft")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 -->|"one per each company contact"| s3 s3 --> s4 out[/"leads and drafted outreach emails"/]:::out pay{{"skip hours of manual research"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Lead Generation & ProspectingEmail AutomationSpreadsheet & Database OpsResearch & Market IntelligenceHR & Recruiting
Connects
ApifyGoogle SheetsGeminiGmailAnymailfinder

The problem it solves

You're spending hours scrolling job boards, then more hours trying to find the right person to ask for a referral, then more time writing a decent message for each one. By the time you're done with research, you barely have energy left to actually reach out.

Who it fits

Active job seekers who want a steady stream of leads and ready-to-send referral requests.

How it works

  1. Every day, the system pulls new job postings for your target roles
  2. It saves each listing to a spreadsheet with company and location details
  3. It looks up decision-makers at those companies
  4. AI drafts a short, personalized referral message for each contact
  5. The message is saved as a draft in your Gmail, ready to review and send
What you get

Referral leads found before you go looking

You get a steady stream of new job postings with a personalized referral message drafted and ready in Gmail.

What you get

A spreadsheet of job leads and contacts, plus ready-to-send draft emails in Gmail.

What you need

A Google Workspace account (Sheets and Gmail), an Apify account, a Gemini API key, and an email-finder subscription.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Turn job postings into sales leads with AI analysis

Scans job postings from target companies daily and turns hiring signals into ready-to-send sales leads.

Advanced

Get a Japanese market trend report by texting a keyword on LINE

Send a keyword on LINE and get back a full Japanese market trend report in seconds, saved for later too.

Advanced

Track LinkedIn posts from multiple profiles into Google Sheets

Automatically scrapes new LinkedIn posts from tracked profiles, skips duplicates, and logs them to Sheets.

Advanced

Turn trending Instagram reels into ready-to-film video scripts

Studies trending Instagram reels in your niche and writes fresh video scripts using the same proven structure.

Advanced
Back to the AI Playbook