Automatically sort and label your Gmail inbox with AI

AI reads your unread Gmail, labels what matters, and clears out spam so you skip the manual sorting.

How the work actually flows

It branches. Exactly one path is taken; runs once per each unread email.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Multiple Instances without Synchronization (12)

flowchart TD trig(["hourly inbox check"]):::trigtime s0[["check unread emails"]]:::mi s1["ai labels email"]:::task s2["mark email as read"]:::task trig --> s0 s0 --> s1 gx{"× is email spam"}:::gate s1 --> gx p00["move to trash"]:::task gx -->|"spam"| p00 p10["keep in inbox"]:::task gx -->|"other categories"| p10 jn{"○ continue processing"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"inbox pre labeled and spam cleared"/]:::out pay{{"less time triaging email manually"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail Automation
Connects
GmailOpenAI

The problem it solves

Your inbox fills up with unread emails and you have to open each one just to figure out if it needs action, is just a receipt, or is worth ignoring entirely. Sorting through all of it eats up time every single day.

Who it fits

Anyone drowning in unread email who wants their inbox pre-sorted before they even open it.

How it works

  1. Every hour, the system checks your Gmail inbox for unread messages
  2. AI reads the content of each email
  3. It labels the email as Action, Receipt, Informational, or Spam
  4. Spam is moved to trash automatically
  5. The email is marked as read once it has been processed
What you get

An inbox pre-sorted before you open it

You get your Gmail inbox labeled by category with spam cleared out before you even open it.

What you get

A pre-labeled Gmail inbox where important emails are flagged and spam is already cleared out.

What you need

A Gmail account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Score and route new leads automatically with AI and Slack alerts

Reads new leads from email or web forms, scores them with AI, updates your CRM, and alerts your team on Slack.

Advanced

Rewrite AI-written content so it reads naturally and human

Takes text you paste in, rewrites it so it sounds natural, then saves it to Google Docs and emails you the result.

Advanced

Screen job applicants and draft interview invites with AI

Reviews new job applications with AI, scores candidates, and drafts interview invitations for you.

Standard

Monitor your website uptime and get AI-explained alerts by email

Checks if your site is up, has AI explain any problem in plain English, and emails you the result.

Standard
Back to the AI Playbook