Turn invoice PDFs in Google Drive into organized Sheets rows

Watches a Google Drive folder for new invoices and automatically logs every line item into Google Sheets.

How the work actually flows

A straight line. Runs once per one per invoice line item.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig>"new invoice file appears"]:::trig s0["Extract order and line item details"]:::svc s1[["Add each line item as row"]]:::mi trig --> s0 s0 -->|"one per one per invoice line item"| s1 out[/"Invoice line items logged in sheet"/]:::out pay{{"Accurate bookkeeping without manual entry"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
E-commerce & ProductDocument Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsFile & Cloud StorageFinance & Accounting
Connects
Google DriveGoogle SheetsDumpling AI

The problem it solves

Every new invoice means opening the PDF, reading it line by line, and typing the numbers into a spreadsheet. It is tedious work and one typo can throw off your books.

Who it fits

Accountants, e-commerce operators, and finance teams processing invoices regularly.

How it works

  1. A new invoice file appears in a watched Google Drive folder
  2. The file is downloaded and read by an AI document extraction service
  3. AI pulls out the order number, dates, addresses, and every line item
  4. Each line item is added as its own row in Google Sheets, with the invoice details attached
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes invoice volume stays steady and freed hours are put toward other work.

What you get

A Google Sheet with every invoice line item and its full order details, kept automatically up to date.

What you need

A Google Workspace account for Drive and Sheets, and a Dumpling AI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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