Automatically read and respond to inquiry emails with AI

New inquiry emails are read by AI, sorted by intent, and answered or forwarded automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new inquiry email arrives"]:::trig s0["determine customer intent"]:::svc s1["send personalized reply"]:::svc trig --> s0 gx{"× what the customer needs"}:::gate s0 --> gx p00["check availability"]:::task gx -->|"check availability"| p00 p10["process booking request"]:::task gx -->|"process booking"| p10 jn{"○ reply prepared"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"automatic reply sent"/]:::out pay{{"saves time on routine inquiries"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail Automation
Connects
GmailGemini
Featured in

The problem it solves

Every day you get emails asking about availability, pricing, or bookings, and answering each one takes time away from running your business. Some inquiries need a quick reply, others need a real booking check, and sorting through which is which is tedious.

Who it fits

Any business that fields booking or availability inquiries by email, like hotels, clinics, or service providers.

How it works

  1. A new inquiry email arrives in Gmail
  2. An AI reads the message to figure out what the customer wants
  3. It checks availability or processes a booking request as needed
  4. A personalized reply is sent back automatically
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes every inquiry today gets a human reply of about this length and that the freed time goes to other work.

What you get

A personalized email reply or forwarded booking request, sent without you touching it.

What you need

A Gmail account and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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