Sort your inbox by urgency and importance automatically

AI reads each new email and labels it by urgency and importance, so you know instantly what needs your attention now.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["read incoming email"]:::task s1["classify urgency and importance"]:::svc trig --> s0 s0 --> s1 gx{"× is email high priority"}:::gate s1 --> gx p00["apply priority label"]:::task gx -->|"important or urgent"| p00 p10["apply label and archive"]:::task gx -->|"low priority"| p10 p00 --> out p10 --> out out[/"inbox sorted by priority"/]:::out pay{{"faster email triage"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email Automation
Connects
GmailOpenAI

The problem it solves

Your inbox is full of messages that all look equally urgent until you open them, so you waste time re-reading things that could wait. Important strategic emails get buried under routine updates and promotions.

Who it fits

A founder, executive assistant, or team lead who gets a high volume of email and needs to triage fast.

How it works

  1. A new unread email arrives in your Gmail inbox
  2. AI reads the content and classifies it as urgent or not, important or not
  3. The matching Gmail label is applied automatically
  4. Low-priority emails are archived so only what matters stays in view
What you get

Important emails that stand out the moment they land

You get every new email labeled by urgency and importance automatically, so the ones that matter never get buried in your inbox.

What you get

A labeled, pre-sorted inbox where you can see what's urgent and important at a glance.

What you need

A Gmail account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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