Find the right contact and draft a personalized outreach email

AI researches each company in your list, finds the best contact, and writes a personalized outreach email for you.

How the work actually flows

A straight line. Runs once per each company record.

Pattern: Multiple Instances without Synchronization (12)

flowchart TD trig[\"unprocessed company records exist"\]:::trigdata s0[["pull unprocessed companies"]]:::mi s1["research best contact"]:::task s2["draft personalized email"]:::task s3["score email quality"]:::task s4[("save results to airtable")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"personalized outreach email per company"/]:::out pay{{"sales team spends time selling not researching"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsLead Generation & ProspectingEmail AutomationSpreadsheet & Database Ops
Connects
AirtableOpenAI

The problem it solves

You have a list of target companies but no easy way to figure out who to contact or what to say to them. Writing a genuinely personalized email for every prospect takes far more time than most sales teams have.

Who it fits

A sales or business development team working through a list of target companies.

How it works

  1. The system pulls unprocessed company records from your Airtable base
  2. It researches each company to identify the best decision-maker to contact
  3. AI drafts a personalized outreach email based on that research
  4. A second AI reviews the email for quality and gives it a score
  5. The contact details, email draft, and score are saved back to Airtable
What you get

Outreach emails matched to the right contact

You get a researched contact and a personalized outreach email drafted for every company on your target list.

What you get

A ready-to-send, personalized outreach email and contact for every company on your list.

What you need

An Airtable base and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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