Turn your Google Drive files into a searchable AI knowledge base

New files added to a Google Drive folder are automatically indexed so an AI assistant can search and answer questions from them.

How the work actually flows

A straight line. Runs once per each new file added.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"new file added to folder"]:::trig s0[["read and chunk file"]]:::mi s1["convert chunks to vectors"]:::task s2[("store vectors in database")]:::store s3["move file aside"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"continuously updated knowledge base"/]:::out pay{{"ai answers drawn from your own files"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGDocument Processing & OCRFile & Cloud Storage
Connects
Google DriveOpenAIPostgres

The problem it solves

You've got contracts, manuals, and notes scattered across Google Drive, and finding the right passage means digging through file after file. You'd love an AI assistant that actually knows your documents, but getting them ready for that takes real setup work.

Who it fits

A business that wants an AI assistant to answer questions using its own documents, policies, or files.

How it works

  1. New files placed in a designated Google Drive folder are picked up automatically
  2. Each file is read and broken into manageable chunks
  3. OpenAI converts those chunks into a searchable format
  4. The searchable content is stored in a database ready for an AI assistant to use
  5. Processed files are moved aside so they aren't handled twice
What you get

Answers your assistant can pull from your own files

Files you drop into a Google Drive folder become searchable knowledge your AI assistant can draw on to answer questions.

What you get

A continuously updated, searchable knowledge base built from your own documents.

What you need

A Google Workspace account, an OpenAI API key, and a Postgres database.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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