Automatically sort incoming email and get instant alerts

Every new email gets sorted by topic and you get an instant alert about what matters most.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["ai classifies email"]:::svc s1[("log email and category")]:::store trig --> s0 s0 --> s1 gx{"× is email important"}:::gate s1 --> gx p00["send instant alert"]:::task gx -->|"important message"| p00 p10["no alert sent"]:::task gx -->|"routine message"| p10 p00 --> out p10 --> out out[/"sorted email log with alerts"/]:::out pay{{"important messages surfaced instantly"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & NotificationsSpreadsheet & Database Ops
Connects
Google SheetsAzure OpenAI

The problem it solves

Your inbox fills up faster than you can read it, and the messages that actually matter get buried under routine ones. By the time you spot something urgent, it's already been sitting for hours.

Who it fits

Busy professionals or small teams who get a high volume of email and don't want to miss what's important.

How it works

  1. Triggered when a new email arrives in your inbox
  2. AI reads the subject and content to classify it
  3. Logs the email and its category to a spreadsheet
  4. Sends you an instant alert for important messages
What you get

Urgent emails you spot the moment they land

Every email gets sorted by topic automatically, and you get an instant alert the moment something important arrives.

What you get

A categorized log of your emails plus an instant alert for anything important.

What you need

An email account, an Azure OpenAI API key, a Google Sheets account, and a messaging app for alerts.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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