Sort and auto-respond to inbox emails with AI classification

Reads new unread emails, sorts them into categories, and automatically replies, drafts, or logs the sender.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Sequence (1) · Exclusive Choice (4)

flowchart TD trig>"new unread email arrives"]:::trig s0["identify the sender"]:::task s1["classify email category"]:::task s2["apply Gmail label"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× which category applies"}:::gate s2 --> gx p00["send auto-reply"]:::task gx -->|"needs immediate reply"| p00 p10["create draft reply"]:::task gx -->|"needs review"| p10 p20["log contact to sheet"]:::task gx -->|"general contact"| p20 p00 --> out p10 --> out p20 --> out out[/"sorted inbox with automatic responses"/]:::out pay{{"faster and more consistent replies"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database Ops
Connects
GmailOpenAIGoogle Sheets

The problem it solves

Your inbox fills up faster than you can sort it, and important messages get buried under routine ones. Deciding what needs a reply now, what can wait, and what's just noise eats up time every single day.

Who it fits

Business owners and teams who get a high volume of email and need faster, more consistent responses.

How it works

  1. A new unread email arrives in Gmail
  2. AI reads the message and identifies the sender's name
  3. AI classifies the email into one of your categories
  4. The matching Gmail label is applied
  5. Depending on the category, the system sends an auto-reply, creates a draft, or logs the contact in a spreadsheet
What you get

Inbox emails sorted and routed correctly

Your inbox emails get automatically sorted into categories, with matching replies, drafts, or contact logging depending on the type.

What you get

A labeled, sorted inbox with automatic replies, drafts, or a logged contact record depending on the email type.

What you need

A Gmail account, an OpenAI API key, and optionally a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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