Sort, label, and draft replies for every incoming email

Reads every new email, sorts it into the right category, drafts a reply, and alerts your team.

How the work actually flows

It branches. Exactly one path is taken; runs once per each new email.

Pattern: Exclusive Choice (4) · Multiple Instances without Synchronization (12)

flowchart TD trig(["checks inbox every minute"]):::trigtime s0[["classify each new email"]]:::mi s1["apply label and draft reply"]:::task trig --> s0 s0 --> s1 gx{"× needs team alert"}:::gate s1 --> gx p00["alerts team in Slack"]:::task gx -->|"sales or internal email"| p00 p10["no further alert"]:::task gx -->|"other categories"| p10 p00 --> out p10 --> out out[/"organized inbox with draft replies"/]:::out pay{{"faster triage with no missed opportunities"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & Notifications
Connects
GmailOpenAISlack

The problem it solves

Your inbox fills up with a mix of support questions, sales leads, invoices, and internal notes, and sorting through it eats your morning. Important messages like a sales opportunity can sit unread next to a newsletter. You want replies drafted and ready instead of starting from a blank screen every time.

Who it fits

A business owner or team handling support, sales, and admin email through one inbox.

How it works

  1. Checks your inbox for new unread email every minute
  2. AI reads each message and classifies it as internal, support, sales, finance, or promotional
  3. A matching label is applied and a draft reply is written in Gmail
  4. Your team is alerted in Slack when a message is internal or a sales opportunity
What you get

Replies drafted and waiting for your review

Every new email gets sorted into the right category with a draft reply ready in Gmail and your team alerted.

What you get

A labeled, organized inbox with a ready-to-review draft reply for every email.

What you need

A Gmail account, an OpenAI account, and a Slack account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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