Automatically package audit evidence files and email them

You log audit control IDs, and it gathers matching evidence files, zips them, and emails the package.

How the work actually flows

A straight line. Runs once per each audit control id.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig[\"control ids logged in sheet"\]:::trigdata s0[("read control ids from log")]:::store s1[["find matching files per control"]]:::mi s2["download and zip files"]:::task s3["email archive to recipient"]:::svc trig --> s0 s0 -->|"one per each audit control id"| s1 s1 --> s2 s2 --> s3 out[/"evidence archive emailed auditor"/]:::out pay{{"hours saved gathering evidence"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsFile & Cloud StorageSecurity & Compliance
Connects
Google SheetsGoogle DriveGmail

The problem it solves

Assembling evidence for an audit means digging through folders for the right files, matching them to the right control number, zipping them up, and sending them off. Doing that by hand for dozens of controls is slow and easy to mess up.

Who it fits

Compliance teams or GRC consultants preparing audit-ready evidence packages for clients.

How it works

  1. Audit logs listing each control ID are read from a spreadsheet
  2. Files matching each control ID are found in cloud storage
  3. The matching files are downloaded and compressed into one archive
  4. The finished archive is emailed to the chosen recipient
What you get

Audit evidence packages ready before the auditor asks twice

You get a complete, zipped package of matching evidence files emailed to whoever needs it, built straight from your audit log.

What you get

A zipped archive of matched evidence files, delivered by email, ready for an auditor.

What you need

A Google Sheets account, a Google Drive account, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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