Turn task list ideas into reviewed project plans in Slack

Turns a quick task note into a detailed project plan, sends it to Slack for approval, and saves the final version to a sheet.

How the work actually flows

It repeats. Repeats requested a rewrite; a person has to approve before it continues.

Pattern: Structured Loop (21)

flowchart TD trig[\"new task idea added"\]:::trigdata s0["AI drafts project plan"]:::task s1(("send plan to slack")):::human s2[("save approved plan")]:::store s3["mark task complete"]:::task trig --> s0 s0 --> s1 s2 --> s3 hg(("team approves in slack")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 lp{"plan approved"}:::gate s1 --> lp lp -. "requested a rewrite" .-> s0 lp -->|"finished"| s2 out[/"approved project plan saved"/]:::out pay{{"ideas turned into actionable plans"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsMessaging & NotificationsSpreadsheet & Database Ops
Connects
Google TasksSlackGoogle SheetsOpenAI

The problem it solves

You keep jotting down good ideas for improving how things run, but they sit in a list and never turn into something real. By the time you have a spare hour to flesh one out, you've forgotten half the details.

Who it fits

Operations leads or small teams who capture process ideas but rarely turn them into actionable plans.

How it works

  1. New idea appears in your task list
  2. AI researches the idea and drafts a detailed implementation plan
  3. Plan is sent to Slack with options to approve or ask for a rewrite
  4. Approved plans are saved to a spreadsheet and the task is marked done
What you get

Project plans you approve before they start

Turn a quick task idea into a detailed project plan, sent to Slack for your approval before it moves forward.

What you get

A reviewed, ready-to-build project plan saved in a spreadsheet.

What you need

A Google Workspace account for Tasks and Sheets, a Slack workspace, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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