Send a weekly AI summary of updated Google Docs by email

Checks your key Google Docs each week and emails your team an AI-written summary of what changed.

How the work actually flows

A straight line. Runs once per each updated document.

Pattern: Sequence (1) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["every monday morning"]):::trigtime s0["find updated documents"]:::task s1[["pull and clean content"]]:::mi s2["AI writes summary"]:::task s3["email weekly digest"]:::svc trig --> s0 s0 -->|"one per each updated document"| s1 s1 --> s2 s2 --> s3 out[/"weekly digest emailed to team"/]:::out pay{{"leadership stays informed without reading everything"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationFile & Cloud Storage
Connects
Google DocsGoogle DriveGmailOpenAI

The problem it solves

Important updates get buried across multiple shared documents, and nobody has time to reread everything every week to catch what changed. Leadership ends up out of the loop on progress unless someone manually writes a recap.

Who it fits

A team lead or manager who needs to keep others informed about progress documented in Google Docs.

How it works

  1. Every Monday morning, the system checks your list of tracked Google Docs
  2. It finds which documents were updated in the past week
  3. The updated content is pulled and cleaned up
  4. GPT-4 writes a business-style summary with key updates and action items
  5. The summary is emailed to your team as a formatted weekly digest
What you get

Document changes summarized before you read them

You get a weekly email highlighting exactly what changed across your team's key documents, with action items called out clearly.

What you get

A weekly email digest summarizing what changed across your tracked documents, with action items and next steps.

What you need

A Google Workspace account for Docs and Drive, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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