Let AI triage your inbox and book meetings with qualified leads

Reads incoming emails, figures out what each sender wants, and books meetings, replies, or flags them for you.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email from approved sender"]:::trig s0["Read email with AI"]:::task s1["Classify sender intent"]:::task trig --> s0 s0 --> s1 gx{"× what does sender want"}:::gate s1 --> gx p00["Book meeting on calendar"]:::task gx -->|"ready to talk"| p00 p10["Send polite auto reply"]:::task gx -->|"not interested"| p10 p20["Notify you"]:::task gx -->|"needs attention"| p20 p00 --> out p10 --> out p20 --> out out[/"meeting booked reply sent or flagged"/]:::out pay{{"faster response to qualified leads"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
CRM & Sales PipelineEmail AutomationMessaging & NotificationsSpreadsheet & Database OpsScheduling & CalendarCustomer Support & Ticketing
Connects
GmailGoogle SheetsGoogle CalendarOpenAITelegram

The problem it solves

Sorting through every inbound email to figure out who's a real lead, who's declining, and who needs a follow-up eats into your day. Missing a hot lead because it sat in your inbox too long costs you business.

Who it fits

Freelancers, consultants, and small business owners who handle their own inbound sales inquiries.

How it works

  1. A new email arrives from a sender on your approved list
  2. AI reads the email to understand what the sender wants
  3. A meeting is booked and confirmed on your calendar if they're ready to talk
  4. A polite reply is sent automatically if they're not interested
  5. You get a notification for anything that needs your attention
What you get

Qualified leads booked while you're heads down elsewhere

Your inbox gets read and understood, replies go out where needed, and meetings with promising leads land on your calendar automatically.

What you get

A booked meeting, an automatic reply, or a flagged email, depending on what the sender needed.

What you need

A Gmail account, a Google Sheets account, a Google Calendar account, an OpenAI API key, and optionally Telegram.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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