Generate HR offer letters and contracts automatically with AI

HR uploads a candidate's resume and details, and AI fills out a polished offer letter or contract in Google Docs.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig(("hr submits candidate form")):::human s0["extract candidate name from resume"]:::task s1["calculate joining date"]:::task s2["fill offer letter template"]:::task s3[("save document to google docs")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"completed offer letter in docs"/]:::out pay{{"faster candidate onboarding"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsDocument Processing & OCRSurvey & FeedbackHR & Recruiting
Connects
Google DocsOpenAI
Featured in

The problem it solves

Putting together offer letters and contracts by hand means retyping the same details, double-checking dates, and hoping you didn't miss a field. It slows down onboarding right when you want to move fast with a new hire.

Who it fits

HR teams handling new hire onboarding who want offer letters and contracts produced without manual drafting.

How it works

  1. HR submits a candidate's resume, ID, role, and salary through a form
  2. The system pulls the candidate's name from the resume and calculates the joining date
  3. AI fills the correct offer letter or contract template with those details
  4. The finished document is saved to Google Docs, ready to send
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per month
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes hiring volume and letter complexity stay steady and that freed HR time goes to other onboarding work.

What you get

A completed offer letter or employment contract in Google Docs, ready to send to the candidate.

What you need

A Google Workspace account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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