Turn cold leads into tracked outreach and AI-drafted replies

Finds new leads, emails them automatically, and drafts replies for you to review and send.

How the work actually flows

It repeats. Repeats no reply received yet; a person has to approve before it continues.

Pattern: Structured Loop (21)

flowchart TD trig[\"new leads found"\]:::trigdata s0["pull and validate new lead"]:::task s1["send next sequence email"]:::task s2["track opens and replies"]:::task s3["ai drafts reply"]:::svc s4(("send draft to team for review")):::human trig --> s0 s0 --> s1 s1 --> s2 hg(("team reviews ai draft")):::human s3 --> hg hg -->|"approved"| s4 hg -. "sent back" .-> s3 lp{"sequence ends or reply arrives"}:::gate s2 --> lp lp -. "no reply received yet" .-> s1 lp -->|"finished"| s3 out[/"ready to send reply drafts"/]:::out pay{{"consistent outreach without manual follow up"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
CRM & Sales PipelineLead Generation & ProspectingEmail AutomationSurvey & Feedback
Connects
ApolloMailgunGmailSupabaseOpenAISlack

The problem it solves

You spend hours finding new leads, sending outreach emails one by one, and trying to keep track of who replied and what to say next. Follow-up messages get delayed or lost in a busy inbox, and warm replies slip through the cracks.

Who it fits

Sales teams and agencies running cold outbound campaigns who need consistent follow-up without extra headcount.

How it works

  1. New leads are pulled in, checked for valid emails, and saved to your lead list
  2. A short email sequence goes out automatically over several days
  3. Replies, opens, and bounces are tracked as they come in
  4. When a prospect writes back, the system reads the message and drafts a reply
  5. Your team gets a ready-to-review draft and a status update in chat
What you get

Cold outreach replies drafted the moment prospects respond

New leads get emailed automatically and every reply comes back to your team as a draft ready to send.

What you get

A tracked lead list, ongoing outreach emails, and ready-to-send reply drafts for every response.

What you need

A lead database, an email sending service like Mailgun, a Gmail account, and an OpenAI or Anthropic account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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