Let clients book, reschedule, or cancel appointments by chat

An AI chatbot books, reschedules, and cancels client appointments, then keeps your calendar and inbox updated.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"client requests appointment time"]:::trig s0["check calendar availability"]:::task s1["process booking request"]:::task s2["send confirmation email"]:::task trig --> s0 s0 --> s1 gx{"× what did client request"}:::gate s1 --> gx p00["book appointment"]:::task gx -->|"new booking"| p00 p10["update appointment"]:::task gx -->|"reschedule"| p10 p20["cancel appointment"]:::task gx -->|"cancellation"| p20 jn{"○ before confirmation"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"booked calendar event with confirmation"/]:::out pay{{"no manual scheduling back and forth"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsEmail AutomationSpreadsheet & Database OpsScheduling & Calendar
Connects
Google CalendarGmailGoogle SheetsGroq

The problem it solves

You spend time going back and forth over email or text just to lock in a meeting time, then updating your calendar and sending a confirmation yourself. Every reschedule or cancellation means repeating that whole process again.

Who it fits

Service businesses and consultants who book client meetings regularly.

How it works

  1. A client messages the booking chatbot to request a time
  2. The AI checks your Google Calendar for real availability
  3. It books, updates, or cancels the event based on the request
  4. A confirmation or cancellation email is sent automatically
  5. Each morning, the day's appointments are summarized and emailed to you
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes each scheduling request currently takes about this long end to end and that freed time goes to other work.

What you get

Booked calendar events, automatic client confirmations, and a daily appointment summary email.

What you need

A Google Workspace account for Calendar, Sheets and Gmail, plus a Groq account for the AI chat.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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