Turn incoming resume emails into a structured candidate spreadsheet

Reads resumes from your inbox, pulls out candidate details with AI, and logs them to a spreadsheet automatically.

How the work actually flows

A straight line.

Pattern: Sequence (1) ยท Transient Trigger (23)

flowchart TD trig>"resume email arrives"]:::trig s0[("save resume attachment to drive")]:::store s1["extract text from pdf"]:::task s2["extract candidate details"]:::svc s3[("add candidate to spreadsheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"structured candidate database"/]:::out pay{{"stops good candidates getting lost"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRSpreadsheet & Database OpsFile & Cloud Storage
Connects
GmailGoogle DriveGoogle SheetsAzure OpenAI

The problem it solves

Resumes land in your inbox all day, and opening each one to copy the name, experience, and skills into a tracker eats up hours you'd rather spend interviewing. Good candidates get lost in the shuffle when nobody has time to log them properly.

Who it fits

Recruiters or small business owners handling their own hiring.

How it works

  1. A new resume arrives in your inbox as an attachment
  2. The file is saved to Google Drive for safekeeping
  3. The text is pulled out of the PDF
  4. AI reads the resume and extracts name, contact info, experience, skills, and education
  5. The candidate's details are added to a spreadsheet, with duplicates skipped
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed hours go toward interviewing or other hiring work and that your per-resume logging time is typical.

What you get

A clean, deduplicated candidate database in Google Sheets, with every resume archived in Drive.

What you need

A Gmail account, a Google Drive account, a Google Sheets account, and an Azure OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Send personalized feedback emails to every job candidate

Automatically reviews resumes and sends each candidate a personalized onboarding or rejection email.

Advanced

Screen new resumes for DEI eligibility and log results automatically

New resumes are automatically checked against DEI criteria and the results are logged and emailed to the hiring manager.

Advanced

Automatically write documentation for your saved automation files

Reads saved automation files from Google Drive and uses AI to draft clean documentation, emailed straight to you.

Advanced

Read invoices from Gmail and log them to Google Sheets automatically

Pulls invoice attachments out of your inbox, reads the details with AI, and records them in a spreadsheet.

Advanced
Back to the AI Playbook