Catch Google Drive files shared too openly, every day

Scans your Google Drive daily for files shared publicly or externally and emails you a report to fix.

How the work actually flows

A straight line. Runs once per each recently active file.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["daily security check"]):::trigtime s0[["check recently active files"]]:::mi s1["review sharing settings"]:::task s2["flag publicly or externally shared files"]:::task s3[("log flagged files to sheet")]:::store s4["email review report"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"daily list of exposed files"/]:::out pay{{"catches sharing risks before they spread"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsFile & Cloud StorageSecurity & Compliance
Connects
Google DriveGoogle SheetsGmail

The problem it solves

It's easy to share a file broadly to unblock a project and then forget to lock it back down once it's no longer needed. Those forgotten open files quietly build up, and you have no easy way to know which ones are exposed until something goes wrong.

Who it fits

Businesses that use Google Drive and need to keep an eye on file sharing for security or compliance.

How it works

  1. Every day, the system checks your recently active Google Drive files
  2. It reviews the sharing settings on each file
  3. It flags files shared publicly with anyone or with external domains
  4. The flagged files are logged in a new sheet
  5. You receive an email report of what needs to be reviewed
What you get

Files caught before they become a leak

You get a daily report flagging any Google Drive files shared publicly or externally, so you can review and lock them down.

What you get

A daily audit sheet of openly shared files and an email report flagging what to review.

What you need

A Google Workspace account with Drive, Sheets, and Gmail.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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