Draft personalized promo emails using your Gmail history and AI

It reads your past Gmail conversations with each contact and drafts a personalized promotional email ready for you to send.

How the work actually flows

A straight line. Runs once per one per contact in list.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(("user runs against contact list")):::human s0[["check past gmail conversation"]]:::mi s1["ai drafts personalized email"]:::svc s2["save as gmail draft"]:::task trig --> s0 s0 --> s1 s1 --> s2 out[/"personalized draft per contact"/]:::out pay{{"hours saved on outreach writing"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepAn outside serviceRuns once per itemA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRSpreadsheet & Database Ops
Connects
GmailGoogle SheetsOpenAI
Featured in

The problem it solves

Reaching out to venues, media, or partners about your latest release means writing a fresh, relevant email to each one, and generic mass emails get ignored. Remembering the history of every relationship and tailoring each message by hand takes hours you do not have.

Who it fits

Independent musicians, band managers, or booking agents running outreach campaigns to venues, festivals, media, and playlists.

How it works

  1. You run it against your contact list
  2. It checks your past Gmail conversation with each contact
  3. AI writes a personalized email matched to that contact's category
  4. It saves the finished email as a draft in Gmail for you to review and send
What you get

Outreach emails ready for your final read

You get a personalized promotional email drafted for each contact, based on your past conversations, ready in Gmail for you to send.

What you get

A personalized draft email in Gmail for each contact, ready to review and send.

What you need

A Gmail account, a Google Sheets account for your contact settings, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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