Automatically track online orders from your inbox in Notion

Reads your order emails, pulls out the details with AI, and keeps a live order tracker in Notion for you.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["read incoming email"]:::task s1["check if order related"]:::task trig --> s0 s0 --> s1 gx{"× is email order related"}:::gate s1 --> gx p00["extract order details with ai"]:::task gx -->|"order email"| p00 p01["update notion tracker"]:::task p00 --> p01 p10["ignore email"]:::task gx -->|"other email"| p10 p01 --> out p10 --> out out[/"notion order tracker updated"/]:::out pay{{"always current view of orders"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database Ops
Connects
GmailOpenAIGoogle GeminiNotion

The problem it solves

You order things from multiple stores and confirmation emails pile up in your inbox with no easy way to see what's coming, what shipped, and what's overdue. Keeping a manual spreadsheet up to date takes time you don't have.

Who it fits

Anyone juggling orders from multiple online stores, or a small business tracking customer purchases across platforms.

How it works

  1. A new email arrives in your inbox
  2. The system checks whether it is order related, like a confirmation or shipping update
  3. AI reads the email and pulls out the order number, items, price, and status
  4. The order record is created or updated in your Notion tracker
  5. You always have an up to date view of every order's status
What you get

Orders you can find in one place instantly

Keep every customer order visible in one tracker so you always know what shipped and what's pending.

What you get

An always current order tracker in Notion showing every order and its latest status.

What you need

A Gmail account, an OpenAI or Google Gemini API key, and a Notion account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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