Let AI read, label, and draft replies to your inbox automatically

Incoming emails are read, categorized, labeled, and drafted with a reply, so you just review and send.

How the work actually flows

A straight line. A person has to approve before it continues.

Pattern: Sequence (1)

flowchart TD trig>"new email arrives"]:::trig s0["categorize email type"]:::task s1["label email automatically"]:::task s2["draft ai reply"]:::task s3(("notify user to review")):::human trig --> s0 s0 --> s1 s1 --> s2 hg(("user reviews before sending")):::human s2 --> hg hg -->|"approved"| s3 hg -. "sent back" .-> s2 out[/"labeled inbox with drafted reply"/]:::out pay{{"faster replies with less manual writing"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsKnowledge Base & RAGEmail Automation
Connects
GmailOpenAI

The problem it solves

Your inbox fills up with the same kinds of requests, like order questions and quote requests, and answering each one from scratch takes time you don't have. Sorting, labeling, and drafting replies by hand for every message adds up to hours every week.

Who it fits

A customer support or sales team fielding repetitive email requests, such as quotes or order status.

How it works

  1. A new email arrives in your inbox
  2. AI reads the message and figures out what kind of request it is
  3. The email is automatically labeled for easy tracking
  4. A draft reply is written using your company's own information and policies
  5. You get a notification with a link to review and send the draft right away
What you get

Replies drafted and waiting for your one-click send

Every incoming email arrives already labeled with a reply drafted from your company's own information, ready for you to send.

What you get

A pre-labeled inbox with an AI-drafted reply waiting for your approval on every incoming email.

What you need

A Gmail account, an OpenAI API key, and a messaging app connected for notifications.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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