Turn a university's term dates spreadsheet into a calendar file

The system reads a university's Excel term dates file and turns it into a calendar file you can import anywhere.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig(("staff requests term calendar")):::human s0["fetch spreadsheet from website"]:::task s1["convert spreadsheet to table"]:::task s2["AI extracts events and dates"]:::task s3["build calendar file"]:::task s4["email calendar file out"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 s3 --> s4 out[/"importable calendar file emailed"/]:::out pay{{"term dates in calendar without manual entry"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCR
Connects
CloudflareGoogle GeminiGmail

The problem it solves

Copying important term dates from a spreadsheet into your calendar by hand is tedious and easy to get wrong. Students and instructors both end up missing key dates because nobody wants to do the manual data entry.

Who it fits

University staff, instructors, or students who need term dates in their calendar without manual entry.

How it works

  1. The term dates spreadsheet is pulled in from the university's website
  2. The spreadsheet is converted into a readable table format
  3. AI reads the table and extracts each event and its date
  4. The events are combined into a standard calendar file
  5. The calendar file is emailed out to students or instructors
What you get

Term dates that land in your calendar without retyping

You get the university's term dates turned into a calendar file you can import into any calendar app.

What you get

A calendar file that imports directly into iCal, Google Calendar, or Outlook, plus an email with it attached.

What you need

A Cloudflare account, a Google Gemini API key, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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