Archive old Google Drive files to low-cost cloud storage

Old project files are compressed and moved to cheaper cloud storage automatically, with a Slack report when done.

How the work actually flows

A straight line. Runs once per old files.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled check for old files"]):::trigtime s0[["find files untouched six months"]]:::mi s1["compress eligible pdf files"]:::task s2["move files to cold storage"]:::task s3["post archive report to slack"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"old files archived to cold storage"/]:::out pay{{"lower cloud storage costs"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGMessaging & NotificationsDocument Processing & OCRReporting & AnalyticsFile & Cloud Storage
Connects
Google DriveAWS S3Slack

The problem it solves

Old project files pile up in your main Google Drive storage, quietly driving up your monthly bill. Someone has to periodically go through folders, figure out what's old, and manually move it, which rarely happens on schedule.

Who it fits

A business or IT team that wants to control cloud storage costs without manually cleaning up old files.

How it works

  1. The system checks Google Drive on a schedule for files untouched in over six months
  2. It compresses eligible PDF files to shrink their size
  3. Compressed files are moved to a dated folder in cold storage on AWS S3
  4. A report of what was archived and where is posted to Slack
What you get

Old files moved off expensive storage

You get old project files automatically compressed and moved to cheaper storage so your Drive stays lean.

What you get

A tidy, dated cold-storage archive and a Slack report of what was moved.

What you need

A Google Drive account, an AWS account, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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