Send WooCommerce order invoices to customers over WhatsApp

New WooCommerce orders trigger a verified WhatsApp message with the invoice link, and results get logged.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new order placed"]:::trig s0["pull order and customer details"]:::task s1["clean and validate phone number"]:::task s2["check whatsapp registration"]:::svc trig --> s0 s0 --> s1 s1 --> s2 gx{"× number verified on whatsapp"}:::gate s2 --> gx p00["send invoice via whatsapp"]:::task gx -->|"verified"| p00 p10["skip whatsapp send"]:::task gx -->|"unverified"| p10 jn{"○ log result to sheet"}:::gate p00 --> jn p10 --> jn jn --> out out[/"invoice delivered via whatsapp"/]:::out pay{{"faster payment confirmation for customers"}}:::pay out --> pay s1 -. "failures recorded, run continues" .-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
E-commerce & ProductMessaging & NotificationsImage & Media ProcessingSpreadsheet & Database OpsFinance & Accounting
Connects
WooCommerceRapiwaGoogle Sheets

The problem it solves

After a sale comes in, someone has to pull the invoice and send it to the customer, and email invoices often go unread. You want customers to get their invoice somewhere they'll actually see it.

Who it fits

An online store owner using WooCommerce who wants faster, more visible order confirmations.

How it works

  1. A new or updated order comes in from WooCommerce
  2. The system pulls the customer's details, products, and invoice link
  3. It cleans up the phone number and checks it's registered on WhatsApp
  4. A personalized invoice message is sent to verified numbers
  5. Every send attempt is logged to a spreadsheet, split by verified and unverified numbers
What you get

Invoices customers see the moment they order

You get every order invoice sent straight to your customer's WhatsApp the moment they buy.

What you get

A WhatsApp invoice message sent to each customer and a spreadsheet log of delivery results.

What you need

A WooCommerce store, a Rapiwa account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Sync Shopify and WooCommerce sales into one accounting ledger

Every new order from Shopify or WooCommerce is logged into one Google Sheets ledger, sales and refunds included.

Standard

Send WhatsApp order updates to customers after every WooCommerce sale

Every WooCommerce order automatically triggers a personalized WhatsApp update to the customer, with delivery logged in a spreadsheet.

Advanced

Verify and message customers on WhatsApp after WooCommerce orders

When an order is marked complete, checks the customer's WhatsApp number and sends them an order message automatically.

Advanced

Send a daily WooCommerce sales summary to Slack and Google Sheets

Each day it pulls your WooCommerce orders, calculates revenue and top sellers, and posts the numbers to Slack and Sheets.

Advanced
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