Score and shortlist job candidates automatically with AI

Every application is instantly scored by AI, qualified candidates get an email, and your team gets notified who to follow up with.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"job application form submitted"]:::trig s0["score candidate against criteria"]:::svc s1["check score meets minimum bar"]:::task s2(("notify hr team")):::human s3[("log result in spreadsheet")]:::store trig --> s0 s0 --> s1 s2 --> s3 gx{"× does score meet the bar"}:::gate s1 --> gx p00["send acceptance email"]:::task gx -->|"qualified"| p00 p10["no email sent"]:::task gx -->|"not qualified"| p10 jn{"○ before notifying hr"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"scored shortlist with emails sent"/]:::out pay{{"faster candidate follow up"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database OpsHR & Recruiting
Connects
JotformGoogle GeminiGoogle SheetsGmail

The problem it solves

Reviewing every application by hand and scoring them against your criteria takes hours you don't have, especially when you're hiring at any volume. Good candidates can sit in your inbox for days before anyone gets back to them, and you risk losing them to a faster-moving competitor.

Who it fits

A hiring manager or HR team running an application or casting campaign who needs to screen candidates quickly.

How it works

  1. A candidate submits an application through your online form
  2. AI reads the responses and scores the candidate against your criteria
  3. The system checks whether the score meets your minimum bar
  4. Qualified candidates get an automatic acceptance email
  5. Your HR team gets notified and every result is logged in a spreadsheet
What you get

Shortlists ready for a final decision

You get every applicant scored against your criteria, with qualified candidates emailed and your team notified who to follow up with.

What you get

A scored, filtered list of candidates with automatic follow-up emails already sent.

What you need

A Jotform account, a Google Gemini API key, a Google Sheet, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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