Score university applications and route decisions automatically

AI reviews each application, gives it a score, and automatically sends the acceptance, interview, or rejection email.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"application form submitted"]:::trig s0["score application with ai"]:::svc s1["sort into decision category"]:::task s2[("log applicant and score")]:::store trig --> s0 s0 --> s1 gx{"× which decision tier"}:::gate s1 --> gx p00["send acceptance email with scholarship"]:::task gx -->|"accepted"| p00 p10["send interview invite email"]:::task gx -->|"interview"| p10 p20["send rejection email"]:::task gx -->|"rejected"| p20 jn{"○ before logging"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"sorted applicants with decisions sent"/]:::out pay{{"faster admissions turnaround"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database Ops
Connects
JotformOpenAIGoogle SheetsGmail

The problem it solves

Reviewing every application by hand against a scoring rubric eats up hours your admissions team doesn't have, and strong applicants can wait weeks for a decision. Meanwhile scholarship amounts and follow-up emails have to be figured out and sent one by one.

Who it fits

An admissions office or program coordinator handling a high volume of applications.

How it works

  1. An applicant submits their application through your online form
  2. AI reviews academics, essay, extracurriculars, and fit to calculate a score
  3. The system automatically sorts each applicant into accept, interview, or reject
  4. A personalized email goes out immediately, including scholarship details for accepted students
  5. Every application and score is logged for your admissions team to review
What you get

Admissions decisions ready for a final sign-off

You get every application scored and sorted into accept, interview, or reject, with a personalized email sent out immediately.

What you get

A scored, sorted list of applicants with decision emails already sent and a full record in a spreadsheet.

What you need

A Jotform account, an OpenAI API key, a Google Sheet, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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