Centralize customer inquiries from email and web forms

Collects customer questions from email and your website, sorts them by urgency, and alerts the right Slack channel.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"email or form received"]:::trig s0["extract inquiry details"]:::task s1["classify inquiry type"]:::task s2[("log inquiry to sheet")]:::store trig --> s0 s0 --> s1 gx{"× what type of inquiry"}:::gate s1 --> gx p00["alert dedicated slack channel"]:::task gx -->|"urgent inquiry"| p00 p10["post general slack channel"]:::task gx -->|"general or billing"| p10 jn{"○ continue to logging"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"organized log with urgent alerts"/]:::out pay{{"no inquiry slips through cracks"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database OpsWeb Scraping & Data CollectionAPI & Webhook IntegrationCustomer Support & Ticketing
Connects
GmailSlackGoogle Sheets

The problem it solves

Customer questions come in through email and your website contact form, and keeping track of both means checking multiple places and hoping nothing slips through. Urgent issues can sit unnoticed next to routine ones until someone happens to look.

Who it fits

Customer support or small business teams juggling inquiries from more than one channel.

How it works

  1. A new email arrives or a web form is submitted
  2. The message is read and key details like name, subject, and topic are extracted
  3. Inquiries are sorted as urgent, general, or billing
  4. Urgent ones alert a dedicated Slack channel, others go to a general channel
  5. Every inquiry is logged as a new row in Google Sheets
What you get

Customer inquiries organized in one place

Every customer question from your email or website gets logged, tagged by urgency, and routed to the right Slack channel automatically for your team.

What you get

A logged, organized record of every customer inquiry with instant Slack alerts for urgent ones.

What you need

A Gmail or IMAP email account, a website with a form, a Slack workspace, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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