Turn your Gmail sent folder into an enriched contact database

It scans years of sent emails, finds contact details like phone and LinkedIn, and builds a clean spreadsheet automatically.

How the work actually flows

It branches. Exactly one path is taken; runs once per one per contact found.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(("user runs contact enrichment")):::human s0["read sent gmail messages"]:::svc s1[["check contact against spreadsheet"]]:::mi s2["search email threads for details"]:::task s3[("add enriched record to spreadsheet")]:::store trig --> s0 s0 -->|"one per one per contact found"| s1 s1 --> s2 gx{"× were details found in threads"}:::gate s2 --> gx p00["use thread details"]:::task gx -->|"use thread details"| p00 p10["search web for missing details"]:::task gx -->|"search web instead"| p10 p00 --> s3 p10 --> s3 out[/"enriched contact spreadsheet"/]:::out pay{{"turn old emails into a usable contact list"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepAn outside serviceRuns once per itemA personA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database Ops
Connects
GmailOpenAIBrave SearchGoogle Sheets

The problem it solves

Years of email conversations hold valuable contact details, but there is no practical way to pull phone numbers, social profiles, and websites out of thousands of messages by hand. Your contact list stays incomplete and scattered across your inbox.

Who it fits

Freelancers, agencies, and sales teams who want to turn years of email history into a usable contact list.

How it works

  1. The system reads through your sent Gmail messages
  2. It checks each contact against your existing spreadsheet to avoid duplicates
  3. It searches email threads for phone numbers, social profiles, and websites
  4. When no history exists, it searches the web for the missing details
  5. Enriched contact records are added to your spreadsheet
What you get

Years of contacts finally organized in one place

You get a clean, enriched contact spreadsheet built automatically from years of your sent Gmail history.

What you get

A spreadsheet of enriched contacts with phone numbers, social profiles, and websites filled in.

What you need

A Gmail account, an OpenAI API key, a Brave Search API key, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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