Find every externally shared file in your SharePoint environment

The system scans all of SharePoint and lists every file or folder shared outside your company.

How the work actually flows

A straight line. Runs once per each sharepoint site folder and file.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(("audit run on demand")):::human s0[["scan every site and folder"]]:::mi s1["pull sharing permissions"]:::svc s2["flag external or anonymous access"]:::task s3["compile exposure list"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"list of externally shared files"/]:::out pay{{"reduced risk of unnoticed data exposure"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepAn outside serviceRuns once per itemA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Security & Compliance
Connects
SharePointMicrosoft GraphMicrosoft Entra ID

The problem it solves

You have no easy way to know which files someone shared with an outside guest or with an open link that anyone can access. A single overlooked share can expose sensitive company data without anyone noticing.

Who it fits

IT, security, and compliance teams responsible for protecting company data stored in SharePoint.

How it works

  1. Run the audit whenever you need a fresh check on sharing risk
  2. The system works through every SharePoint site, folder, and file
  3. It pulls the sharing permissions for each item
  4. It flags anything shared through an anonymous link or with an external or guest account
  5. You receive a clean list of exposed items with details on who has access
What you get

Exposed files you find before an outsider does

You get a clean list of every file or folder in SharePoint that's shared outside your company.

What you get

A normalized list of externally shared files and folders, with the item name, location, and who has access to it.

What you need

A Microsoft 365 tenant with an Azure AD app registration granted SharePoint read permissions.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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