Send workshop certificates automatically with a scannable QR code

When someone registers for your workshop, they get a verified digital certificate with a QR code by email automatically.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig>"workshop registration submitted"]:::trig s0["verify registration email"]:::task s1["generate certificate and QR code"]:::task trig --> s0 s0 --> s1 gx{"+ where certificate gets sent"}:::gate s1 --> gx p00["upload to drive"]:::task gx -->|"save and email certificate"| p00 p01["email attendee"]:::task p00 --> p01 p10["log in sheets"]:::task gx -->|"log and notify team"| p10 p11["post slack notice"]:::task p10 --> p11 p01 --> out p11 --> out out[/"certificate delivered and logged"/]:::out pay{{"hours saved on certificate admin"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itA stepEvery pathResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

Email AutomationSpreadsheet & Database OpsAPI & Webhook IntegrationFile & Cloud Storage

Connects

GmailGoogle DriveGoogle SheetsSlack

The problem it solves

Manually creating and emailing certificates after every workshop eats up hours you don't have, and it's easy to lose track of who has actually received theirs. Typos in names or missing certificates make your organization look sloppy.

Who it fits

Training organizations, event teams, and workshop hosts who issue attendance certificates.

How it works

A new registration comes in through your signup form
The system checks the details and confirms the email address is real
A unique certificate ID, QR code, and styled certificate image are created
The certificate is saved to Google Drive and emailed to the attendee
The registration is logged in Google Sheets and the team gets a Slack notice

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

Certificates you issue per week

per week

Minutes to create and send each certificate by hand

minutes

Loaded hourly cost

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes freed certificate-creation time is put toward other work and does not include time spent running the workshop itself.

What you get

A personalized, verifiable certificate delivered by email, plus a logged record for your team.

What you need

A Google Workspace account, a Gmail account, and accounts for the email verification and certificate image services.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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