Issue verifiable CEU certificates automatically with QR codes

As soon as training finishes, it builds a branded PDF certificate with a scannable QR code and emails it instantly.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig>"training completion submitted"]:::trig s0["verify email address"]:::task s1["generate certificate id and qr code"]:::task s2[("create and save pdf certificate")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"+ distribute certificate"}:::gate s2 --> gx p00["email certificate to participant"]:::task gx -->|"participant"| p00 p10["send slack notice"]:::task gx -->|"team record"| p10 p11["log to sheets"]:::task p10 --> p11 p00 --> out p11 --> out out[/"certificate issued and recorded"/]:::out pay{{"saves hours of manual certificate work"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itA stepA record or sheetEvery pathResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

Email AutomationMessaging & NotificationsSpreadsheet & Database OpsAPI & Webhook IntegrationFile & Cloud StorageEducation & Training

Connects

GmailGoogle DriveGoogle SheetsSlack

Featured in

Insurance agencies

The problem it solves

Right now someone on your team has to manually build certificates after every training session, copy in names, and email them one by one. That eats up hours and it is easy to send the wrong name or lose track of who already received theirs.

Who it fits

Training departments, CEU providers, and certification bodies that need to issue proof of completion at scale.

How it works

A completed training submission comes in with the participant's name, course, and hours
The system checks that the email address is real and not a disposable account
It builds a unique certificate ID and QR code for future verification
A branded PDF certificate is created and saved to Google Drive
The participant gets the certificate by email while your team gets a Slack notice and a logged record in Google Sheets

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

Certificates issued per month

per month

Minutes to build and send one certificate by hand

minutes

Loaded hourly cost of the person who does this

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes every certificate still needs the same manual build time today and that freed hours go to other work.

What you get

A verifiable PDF certificate for the participant, plus an audit log entry and Drive backup for your records.

What you need

A Google Workspace account, an email deliverability checking service, and optionally Slack.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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