Schedule interviews and send reminders automatically

Books the interview on your calendar and sends a personalized reminder email a day before it happens.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"ats submits interview details"]:::trig s0["create calendar event with video link"]:::svc s1["wait until day before interview"]:::task s2["ai drafts reminder email"]:::task s3["send reminder email"]:::svc trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"scheduled interview with reminder sent"/]:::out pay{{"no missed or unprepared candidates"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsAPI & Webhook IntegrationScheduling & Calendar
Connects
Google CalendarGmailOpenAI

The problem it solves

You or your recruiting team has to manually schedule each interview, create the video link, and remember to send a reminder beforehand. A missed reminder means a candidate who shows up unprepared or not at all.

Who it fits

Recruiters and hiring teams scheduling technical or behavioral interviews.

How it works

  1. When your applicant tracking system submits interview details, the system creates the event
  2. It builds a Google Calendar event with a video meeting link included
  3. One day before the interview, AI drafts a personalized reminder email
  4. It sends the reminder automatically through Gmail
What you get

Interviews that start with a full room

Every interview gets booked on your calendar and the candidate gets a friendly reminder email the day before.

What you get

A scheduled Google Calendar event with a video link, and a personalized reminder email sent a day in advance.

What you need

A Google Calendar account, a Gmail account, an OpenAI API key, and access to your applicant tracking system.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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