Send automatic showing confirmations and reminders to buyers

Confirms every scheduled home showing and texts the buyer a reminder beforehand so appointments do not get missed.

How the work actually flows

It repeats. Exactly one path is taken; repeats send next scheduled reminder.

Pattern: Structured Loop (21) · Exclusive Choice (4)

flowchart TD trig>"new showing added to calendar"]:::trig s0["send confirmation text"]:::task s1["send reminder text"]:::task s2["process buyer reply"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× did buyer request a change"}:::gate s2 --> gx p00["update calendar and notify agent"]:::task gx -->|"reschedule or cancel"| p00 p10["continue to showing"]:::task gx -->|"no change"| p10 p00 --> out p10 --> out lp{"showing date arrives"}:::gate s2 --> lp lp -. "send next scheduled reminder" .-> s1 lp -->|"finished"| out out[/"showings confirmed and reminded automatically"/]:::out pay{{"fewer missed appointments and no-shows"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyRepeat or finishResultPayoff
Build size
Starter

A small build with a couple of connected tools.

Business functions
Messaging & NotificationsScheduling & CalendarReal Estate & Property
Connects
Google CalendarTwilioHubSpotGmail

The problem it solves

You schedule a showing and then have to manually text or call the buyer to confirm they are still coming. Half the time nobody sends a reminder, and buyers just do not show up, wasting an afternoon.

Who it fits

Real estate agents and small brokerages who schedule multiple showings a day.

How it works

  1. A new showing is added to the calendar.
  2. The system texts the buyer a confirmation request right away.
  3. It automatically sends a reminder text the day before and again a few hours ahead.
  4. Any reschedule or cancellation reply updates the calendar and notifies the agent.
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

This counts only the time saved on manual confirmation and reminder texts, not any change in showing attendance or sales.

What you get

Confirmed showing appointments with automated reminder texts and a log of buyer responses.

What you need

A calendar account, a business texting number, and a spreadsheet or CRM for logging.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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