Track contingency deadlines and alert every party automatically

Tracks financing, inspection, and appraisal deadlines in every contract and sends automatic alerts before they are missed.

How the work actually flows

It branches. Every path runs; runs once per each contingency deadline; a person is alerted when a step fails.

Pattern: Parallel Split (2) · Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig>"new contract logged"]:::trig s0[["calculate deadline schedule"]]:::mi s1["check deadline confirmed"]:::task s2(("escalate to broker")):::human trig --> s0 s1 --> s2 gx{"+ notify which parties"}:::gate s0 --> gx p00["notify agent"]:::task gx -->|"agent reminder"| p00 p10["notify buyer"]:::task gx -->|"buyer reminder"| p10 p20["notify lender"]:::task gx -->|"lender reminder"| p20 jn{"○ all parties notified"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"deadlines tracked automatically"/]:::out pay{{"no missed contingency deadlines"}}:::pay s2 --> out out --> pay esc(("Alerts a person")):::human s1 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA personEvery pathPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Messaging & NotificationsProject & Task ManagementScheduling & CalendarReal Estate & Property
Connects
Google SheetsGoogle CalendarGmailTwilioHubSpot

The problem it solves

You are juggling contingency deadlines across a dozen active contracts, and one missed date can kill a deal or trigger a penalty. Sticky notes and calendar reminders get buried under daily calls and showings, so deadlines slip by unnoticed.

Who it fits

Real estate brokers and transaction coordinators managing multiple contracts at once.

How it works

  1. A new contract is logged with its contingency dates
  2. The system calculates a deadline schedule for each contingency
  3. Reminders go out to the agent, buyer, and lender before each date
  4. The broker gets an escalation alert if a deadline passes unconfirmed
What you get

Deadlines that never quietly slip past

You get every contingency deadline tracked automatically, with alerts sent to agents, buyers, and lenders before any date is missed.

What you get

A live deadline tracker with automated alerts sent to every party before each contingency date.

What you need

Works with your existing email, calendar, and spreadsheet or CRM contract records.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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