Alert agents automatically when a listing is about to expire

Notifies agents before a listing agreement expires so they can follow up with the seller in time.

How the work actually flows

A straight line. Runs once per each active listing.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["scheduled listing expiration check"]):::trigtime s0[["flag listings expiring soon"]]:::mi s1["alert agent with seller contact"]:::task s2["draft seller follow up message"]:::svc trig --> s0 s0 --> s1 s1 --> s2 out[/"agent alerted before listing expires"/]:::out pay{{"more listings re-engaged before loss"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Starter

A small build with a couple of connected tools.

Business functions
CRM & Sales PipelineMessaging & NotificationsScheduling & CalendarReal Estate & Property
Connects
Google SheetsHubSpotGmail

The problem it solves

You lose track of which listings are about to expire until the seller calls asking why the sign is still up. Without a reminder, expired listings slip away to another agent before you get the chance to re-engage.

Who it fits

Listing agents and brokerages managing a portfolio of active listings.

How it works

  1. The system checks each listing agreement's end date on a schedule
  2. It flags listings expiring within a chosen window
  3. An alert goes to the assigned agent with the seller's contact details
  4. A suggested follow up message is drafted for the seller
What you get

Listings you catch before they expire

You get an alert with the seller's contact details before a listing agreement expires, so you can reach out in time.

What you get

An automated alert list of expiring listings sent to agents before the deadline.

What you need

Works with your listing records in a spreadsheet or CRM connected to email.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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