Book, reschedule, and cancel meetings through WhatsApp chat

Lets clients book, reschedule, or cancel appointments by texting your business on WhatsApp, no calls needed.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"WhatsApp booking message"]:::trig s0["read booking request"]:::task s1["check calendar availability"]:::svc s2["send confirmation to client"]:::task trig --> s0 s0 --> s1 gx{"× what action is requested"}:::gate s1 --> gx p00["create booking"]:::task gx -->|"book"| p00 p10["update booking time"]:::task gx -->|"reschedule"| p10 p20["cancel booking"]:::task gx -->|"cancel"| p20 jn{"○ confirm with client"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s2 out[/"confirmed calendar booking"/]:::out pay{{"no manual scheduling back and forth"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsVoice & PhoneMessaging & NotificationsScheduling & Calendar
Connects
WhatsAppCal.comOpenAI

The problem it solves

Every time a client wants to book or move a meeting, you're stuck going back and forth over text or email trying to find a time that works. Double bookings and missed messages waste your time and make your business look disorganized.

Who it fits

Consultants, coaches, agencies, or service businesses that book client meetings over WhatsApp.

How it works

  1. A client sends a message on WhatsApp, such as asking to book a meeting
  2. The assistant reads the request and checks your real calendar for open slots
  3. It confirms an available time, avoiding weekends and past dates automatically
  4. It creates, reschedules, or cancels the booking based on what the client asks
  5. The client gets a confirmation message, and you get an updated calendar entry
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes each booking today takes about this much manual back-and-forth and that the freed time is used for other work.

What you get

A confirmed, correctly scheduled appointment on your calendar with no manual back-and-forth.

What you need

A WhatsApp Business account, a Cal.com scheduling account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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