Run a WhatsApp AI assistant for pet shop bookings and questions

An AI assistant on WhatsApp that books appointments, answers questions, and understands voice and photos.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"customer sends whatsapp message"]:::trig s0["interpret message content"]:::task s1["send reply to customer"]:::svc trig --> s0 gx{"× what does customer need"}:::gate s0 --> gx p00["search stored documents"]:::task gx -->|"answer a question"| p00 p01["compose grounded answer"]:::task p00 --> p01 p10["check calendar availability"]:::task gx -->|"manage booking"| p10 p11["book reschedule or cancel"]:::task p10 --> p11 jn{"○ reply ready"}:::gate p01 --> jn p11 --> jn jn --> s1 out[/"appointment updated and question answered"/]:::out pay{{"faster service without extra staff time"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsVoice & PhoneKnowledge Base & RAGDocument Processing & OCRScheduling & CalendarFile & Cloud Storage
Connects
WhatsAppOpenAIGoogle CalendarGoogle DriveSupabaseRedisElevenLabs
Featured in

The problem it solves

Customers expect a quick answer whether they text, send a photo, or leave a voice note, and juggling all of that plus booking appointments eats up your day. Missed messages mean missed bookings and frustrated pet owners.

Who it fits

A pet shop, grooming business, or veterinary clinic that handles a steady stream of WhatsApp messages and appointment requests.

How it works

  1. A customer sends a text, photo, or voice message on WhatsApp.
  2. The assistant reads the message, image, or transcribed voice note to understand what's needed.
  3. It searches your stored documents for relevant details, like services or policies, when needed.
  4. It checks your calendar and books, reschedules, or cancels appointments as requested.
  5. The customer receives a natural, on-brand reply, by text or voice.
What you get

Appointments booked and questions answered any time of day

Your customers can book, reschedule, or ask questions by text, photo, or voice, any time through WhatsApp.

What you get

A booked, updated, or cancelled appointment, plus an instant reply to the customer's question.

What you need

A WhatsApp business connection, an OpenAI API key, Google Calendar and Drive, and a database for storing customer sessions and documents.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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