Handle customer questions and bookings over WhatsApp with AI

Customers message you on WhatsApp and the AI answers questions, books meetings, and sends follow-up emails.

How the work actually flows

It branches. Any that apply are taken.

Pattern: Multi-Choice (6) · Simple Merge (5)

flowchart TD trig>"customer sends whatsapp message"]:::trig s0["interpret customer intent"]:::task s1["reply to customer on whatsapp"]:::task trig --> s0 gx{"○ what does customer need"}:::gate s0 --> gx p00["look up knowledge base"]:::task gx -->|"answer question"| p00 p10["book list or cancel event"]:::task gx -->|"manage booking"| p10 p20["draft and send email"]:::task gx -->|"send follow up"| p20 jn{"○ ready to reply"}:::gate p00 --> jn p10 --> jn p20 --> jn jn --> s1 out[/"customer served without human involvement"/]:::out pay{{"round the clock customer support"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAny that applyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsVoice & PhoneKnowledge Base & RAGEmail AutomationMessaging & NotificationsScheduling & CalendarCustomer Support & Ticketing
Connects
WhatsAppTwilioOpenAIGoogle CalendarGmailSupabase
Featured in

The problem it solves

Customers expect quick answers on WhatsApp, but your team can't be online around the clock to handle FAQs, scheduling requests, and follow-ups. Simple questions and booking requests pull your team away from higher value work.

Who it fits

Customer support teams and service businesses that field questions and bookings over WhatsApp.

How it works

  1. A customer sends a message on WhatsApp
  2. The AI reads the message and figures out what's needed
  3. It answers questions using your knowledge base, or books, lists, or cancels a calendar event
  4. It drafts and sends a follow-up email when needed
  5. It replies to the customer directly on WhatsApp
What you get

WhatsApp questions answered around the clock

You get customer questions and bookings on WhatsApp handled around the clock, with follow-up emails sent automatically when needed.

What you get

A WhatsApp reply, a calendar booking, or a follow-up email, depending on what the customer needed.

What you need

A Twilio WhatsApp number, an OpenAI API key, a Google Calendar and Gmail account, and a Supabase account for the knowledge base.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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