Read order details from PDFs and images automatically

Scans new order documents dropped in Google Drive, extracts the details with AI, and logs them in Google Sheets.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new order file dropped"]:::trig s0["convert file for reading"]:::task s1["extract order details with ai"]:::task s2[("append to google sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 out[/"order details logged in sheet"/]:::out pay{{"accurate order data without manual retyping"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsDocument Processing & OCRSpreadsheet & Database OpsFile & Cloud Storage
Connects
Google DriveGoogle SheetsOpenAI
Featured in

The problem it solves

Processing orders that come in as PDFs or photos means someone has to open each file and manually type the details into a spreadsheet. That is slow and mistakes creep in when you are moving fast. You want order data captured accurately without retyping anything.

Who it fits

A business that receives orders as scanned documents, PDFs, or photos and needs them logged for processing.

How it works

  1. A new PDF or image is dropped into a shared Google Drive folder
  2. The file is converted and read by an AI model
  3. Order details are extracted from the document
  4. The extracted data is appended to a Google Sheet
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes the freed hours are put to other work and that extracted order data is accurate enough to skip manual double-checking.

What you get

A Google Sheet automatically populated with order details pulled from each document.

What you need

A Google Drive account, Google Sheets, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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