Send automatic WhatsApp reminders for upcoming appointments

The system checks your calendar hourly and texts clients a WhatsApp reminder before their appointment.

How the work actually flows

A straight line. Runs once per each upcoming appointment.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["hourly calendar check"]):::trigtime s0["find upcoming appointments"]:::task s1[["pull client contact info"]]:::mi s2[["send whatsapp reminder"]]:::mi s3[("log confirmation status")]:::store trig --> s0 s0 -->|"one per each upcoming appointment"| s1 s1 --> s2 s2 --> s3 out[/"reminder sent per client"/]:::out pay{{"fewer missed appointments"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Messaging & NotificationsScheduling & Calendar
Connects
Google CalendarWhatsAppMoltFlow

The problem it solves

No-shows cost you time and money, but calling or texting every client to confirm their appointment is tedious and easy to forget. Manually reminding people eats into time you'd rather spend with clients.

Who it fits

A clinic, salon, or consultant with a steady schedule of client appointments.

How it works

  1. The system checks your Google Calendar every hour
  2. It finds appointments coming up in the next day
  3. It pulls the client's name and phone number from the event
  4. A personalized WhatsApp reminder asking for confirmation is sent
  5. The result is logged so you can track who confirmed
Quick estimate

Revenue this recovers

Only money already in front of your business. No uplift assumptions.

per week
per week
per week
$
0Appointments kept per month
0Revenue recovered per year

You decide how many no-shows a reminder would have prevented, from your own experience. We assume no rate, and we do not count slots you would have refilled anyway.

What you get

A WhatsApp reminder sent to each client ahead of their appointment, with a log of confirmations.

What you need

A Google Calendar account and a MoltFlow account connected to WhatsApp.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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