Manage your calendar and get answers through WhatsApp

Send a WhatsApp message to check or book calendar events and get an instant AI reply that remembers your conversation.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"whatsapp message received"]:::trig s0["read message with memory"]:::task s1["send reply in whatsapp"]:::task trig --> s0 gx{"× does event already exist"}:::gate s0 --> gx p00["check calendar event"]:::task gx -->|"event exists"| p00 p10["create calendar event"]:::task gx -->|"no matching event"| p10 jn{"○ send reply"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"calendar checked or updated"/]:::out pay{{"manage calendar without switching apps"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsVoice & PhoneMessaging & NotificationsScheduling & Calendar
Connects
WhatsAppGoogle CalendarSlack

The problem it solves

You're juggling scheduling requests across texts and calls while trying to keep your calendar straight, and switching apps just to book a meeting breaks your focus. Customers or clients expect a fast reply, but you can't always drop what you're doing to answer.

Who it fits

Solo business owners or small teams who handle scheduling and customer chats through WhatsApp.

How it works

  1. A WhatsApp message comes in
  2. The AI reads the message with memory of the earlier conversation
  3. It checks or creates the matching Google Calendar event
  4. A reply is sent back in the same WhatsApp chat
What you get

Meetings booked without opening a calendar app

You can check your schedule or book a meeting straight from a WhatsApp chat and get an instant reply that remembers the conversation.

What you get

A calendar event created or checked, with a WhatsApp reply confirming the result.

What you need

A WhatsApp Business account, a Google Calendar account, and an AI model API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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