Run your entire webinar email campaign automatically

The system sends every reminder and follow-up email for your webinar, personalized by AI and based on attendance.

How the work actually flows

It branches. Exactly one path is taken; runs once per each registrant.

Pattern: Exclusive Choice (4) · Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["webinar date approaching"]):::trigtime s0[["send scheduled reminder emails"]]:::mi s1["pull attendance data after webinar"]:::svc s2["group attendees by watch time"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× how much they watched"}:::gate s2 --> gx p00["send full engagement followup"]:::task gx -->|"full attendance"| p00 p10["send partial followup"]:::task gx -->|"partial attendance"| p10 p20["send no-show followup"]:::task gx -->|"no attendance"| p20 p00 --> out p10 --> out p20 --> out out[/"personalized reminders and followups sent"/]:::out pay{{"consistent webinar engagement automated"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationEducation & Training
Connects
ZoomOpenAITwitterLinkedIn

The problem it solves

Running a webinar means sending reminder after reminder, tracking who actually shows up, and following up differently depending on whether someone attended. Doing all of that by hand for every registrant is exhausting and easy to fall behind on.

Who it fits

A marketing team, course creator, or company that runs webinars regularly and wants attendance and follow-up handled automatically.

How it works

  1. As the webinar date approaches, reminder emails go out on a set schedule
  2. AI writes a personalized version of each email for every registrant
  3. After the webinar, attendance data is pulled from Zoom
  4. Attendees are grouped by how much of the session they watched
  5. Each group receives a different, relevant follow-up email
What you get

Webinar follow-ups matched to attendee engagement

You get every registrant a personalized reminder and every attendee a follow-up email matched to how much of the session they watched.

What you get

A complete set of personalized reminder and follow-up emails sent automatically around your webinar.

What you need

A Zoom account, an OpenAI API key, and an email sending account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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