Turn incoming press release emails into ready-to-edit draft articles

An AI reads press release emails and attachments, then replies with a polished draft article ready to edit.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"press release email received"]:::trig s0["route by attachment type"]:::task s1["AI rewrites into draft article"]:::task s2["AI checks draft accuracy"]:::task s3["reply with draft and check"]:::task trig --> s0 s1 --> s2 s2 --> s3 gx{"× does email have attachment"}:::gate s0 --> gx p00["extract text from file"]:::task gx -->|"has attachment"| p00 p10["use email body text"]:::task gx -->|"no attachment"| p10 jn{"○ continue to rewrite"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"ready-to-edit draft article"/]:::out pay{{"saves time turning releases into articles"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsContent Generation & CopywritingEmail AutomationDocument Processing & OCRFile & Cloud Storage
Connects
GmailOpenAIGoogle Drive

The problem it solves

You get press releases by email all day, some as PDFs, some as Word docs, and turning each one into a usable article eats up time you'd rather spend reporting. Copying text out of attachments and rewriting it into your publication's style is tedious and repetitive.

Who it fits

Editors and journalists who handle a steady stream of incoming press releases.

How it works

  1. A new email arrives with or without a PDF or Word attachment
  2. The system pulls the text out of any PDF or Word file automatically
  3. AI rewrites the content into a well-structured draft article
  4. A second AI check compares the draft against the original for accuracy
  5. A reply email is sent back with the original text, the draft article, and the accuracy check
What you get

Press releases turned into ready-to-edit drafts

You get a polished draft article back from every press release email, along with an accuracy check, ready for your editors to review.

What you get

A reply email containing a ready-to-edit draft article plus a quality self-check.

What you need

A Gmail account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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