Sort, prioritize, and draft replies to your Gmail inbox automatically

AI reads every new email, sorts it by priority, drafts a reply in your voice, and alerts you when something's urgent.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["classify email by priority"]:::task s1["draft reply in your voice"]:::task s2["file attachments and label email"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× is the email urgent"}:::gate s2 --> gx p00["send urgent alert"]:::task gx -->|"urgent"| p00 p10["no alert sent"]:::task gx -->|"not urgent"| p10 p00 --> out p10 --> out out[/"Sorted email with draft reply ready"/]:::out pay{{"Hours saved triaging inbox daily"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationFile & Cloud Storage
Connects
GmailOpenAIGoogle DriveSlack

The problem it solves

Your inbox fills up faster than you can read it, and important messages get buried under newsletters and routine requests. You spend time every day deciding what's urgent, drafting the same kinds of replies, and manually saving attachments, time that could go toward actual work.

Who it fits

Busy professionals or small teams who get too much email to triage manually.

How it works

  1. Triggers on every new email that lands in Gmail
  2. AI reads the message and conversation history to classify it by priority and type
  3. Drafts a reply that matches the tone of the original email
  4. Files attachments into Google Drive and applies the right Gmail label
  5. Sends you an alert when a message is truly urgent
What you get

Replies drafted in your own voice

You get every new email sorted by priority with a reply drafted in your tone, ready for you to send with one click.

What you get

Sorted, labeled emails with ready-to-send draft replies and instant alerts for urgent messages.

What you need

A Gmail account, an OpenAI API key, a Google Drive account, and optionally a Slack account for alerts.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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