Turn Google Drive documents into AI-ready text automatically

Converts new documents in Google Drive into clean text for AI use, and skips files it has already processed.

How the work actually flows

It repeats. Exactly one path is taken; repeats job not finished yet.

Pattern: Structured Loop (21) · Exclusive Choice (4)

flowchart TD trig>"new document uploaded to drive"]:::trig s0[("check if already processed")]:::store s1["send document for parsing"]:::svc s2["wait for parsing"]:::task s3["check job status"]:::task s4[("save text to supabase")]:::store trig --> s0 s1 --> s2 s2 --> s3 gx{"× already processed before"}:::gate s0 --> gx p00["skip file"]:::task gx -->|"already processed"| p00 p10["continue to parsing"]:::task gx -->|"new file"| p10 p00 --> s1 p10 --> s1 lp{"parsing job finishes"}:::gate s3 --> lp lp -. "job not finished yet" .-> s2 lp -->|"finished"| s4 out[/"ai-ready text stored in supabase"/]:::out pay{{"documents become searchable without manual conversion"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGSpreadsheet & Database OpsFile & Cloud StorageFinance & Accounting
Connects
Google DriveLanding.aiSupabase

The problem it solves

You have piles of PDFs and reports sitting in Google Drive that are useless to any AI tool until someone converts them by hand. Reprocessing the same file twice wastes time and money on document parsing.

Who it fits

Teams building a searchable knowledge base or AI assistant from large document libraries.

How it works

  1. A new document is uploaded to a watched Google Drive folder
  2. The system checks Supabase to see if the file has already been processed
  3. If not, the document is sent to Landing.ai for parsing into text
  4. The system checks the parsing job until it is finished
  5. The finished text and file details are saved to Supabase
What you get

Documents that arrive already readable by your AI tools

New documents you upload to Drive get automatically turned into clean, searchable text your team and tools can use right away.

What you get

Clean, AI-ready text for each document, stored in Supabase along with its file details.

What you need

A Google Drive account, a Landing.ai API key, and a Supabase project.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook