Capture new appointment bookings in Airtable and email confirmations

flowchart TD trig>"new booking request submitted"]:::trig s0[("check if contact exists")]:::store s1[("save appointment details")]:::store s2["send confirmation and alert"]:::svc trig --> s0 s1 --> s2 gx{"× is contact new or existing"}:::gate s0 --> gx p00["skip lead creation"]:::task gx -->|"existing contact"| p00 p10["create lead record"]:::task gx -->|"new contact"| p10 jn{"○ continue booking"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"appointment logged and confirmed"/]:::out pay{{"no missed confirmations or data entry"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff