Turn hiring briefing notes into a polished job description draft

New briefing documents are turned into a formatted job description, sent for approval, and saved as a PDF.

How the work actually flows

A straight line. A person has to approve before it continues.

Pattern: Sequence (1)

flowchart TD trig>"new briefing document appears"]:::trig s0["extract role details"]:::task s1["write job description draft"]:::task s2[("save approved draft as pdf")]:::store trig --> s0 s0 --> s1 hg(("team approves draft")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 out[/"finished job description pdf"/]:::out pay{{"faster job posting turnaround"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsContent Generation & CopywritingSpreadsheet & Database OpsFile & Cloud StorageHR & Recruiting
Connects
Google DriveGoogle DocsGoogle SheetsOpenAIMicrosoft Teams
Featured in

The problem it solves

Turning a messy briefing conversation into a clean, professional job posting takes real writing time, and it often sits in a queue waiting for someone to get to it. Getting approval and final formatting adds even more back and forth.

Who it fits

Recruiters and HR teams who run role briefing conversations and need finished job descriptions fast.

How it works

  1. A new briefing document appears in a watched Google Drive folder
  2. AI reads the notes and pulls out the role details: title, responsibilities, skills, and benefits
  3. AI writes a full, formatted job description from those details
  4. The draft is sent to your team in Microsoft Teams for approval
  5. Once approved, it's saved as a PDF in Google Drive alongside the original notes
What you get

Job descriptions ready for one quick approval

Every hiring briefing turns into a fully formatted job description that goes straight to your team for approval.

What you get

A finished, formatted job description PDF, plus a logged record of the role details.

What you need

A Google Workspace account, an OpenAI API key, and a Microsoft Teams account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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