Automatically sort and respond to your business inbox with AI

AI reads every incoming email, sorts it by type, and drafts or sends the right response for you.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Transient Trigger (23)

flowchart TD trig>"new email arrives in inbox"]:::trig s0["read email content"]:::svc s1["classify by category"]:::svc trig --> s0 s0 --> s1 gx{"× what type of email"}:::gate s1 --> gx p00["auto reply from knowledge base"]:::task gx -->|"support question"| p00 p10["label and route to team"]:::task gx -->|"finance email"| p10 p20["draft reply for review"]:::task gx -->|"sales lead"| p20 p00 --> out p10 --> out p20 --> out out[/"each email categorized and handled"/]:::out pay{{"faster replies less manual triage"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsKnowledge Base & RAGEmail Automation
Connects
GmailPineconeOpenRouterTelegram

The problem it solves

Your inbox is a mix of support questions, invoices, sales leads, and internal notes, and sorting through all of it eats your morning before real work even starts. Slow replies to a hot lead or a stuck payment can cost you business.

Who it fits

Business owners who receive a high volume of mixed emails every day.

How it works

  1. A new email arrives in Gmail
  2. AI reads the subject and content and sorts it into a category
  3. Support questions get answered automatically using your knowledge base
  4. Finance emails are labeled and routed to the payments or receivables team
  5. Sales leads get a drafted reply for you to review, and you're notified on Telegram for anything that needs your attention
What you get

An inbox already sorted and half-answered for you

Your incoming email gets sorted by type, support questions get answered from your knowledge base, and drafted replies wait for sales leads.

What you get

Categorized, labeled emails with automatic replies, drafted responses, or a Telegram summary depending on the type.

What you need

A Gmail account, a Pinecone account, an OpenRouter account, and a Telegram bot.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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