Monitor tender listings and get alerted to relevant opportunities

Scans tender listings daily, uses AI to flag ones that match your business, and emails you the details.

How the work actually flows

It repeats. Waits then checks site again; runs once per each tender listing found.

Pattern: Structured Loop (21) ยท Multiple Instances without Synchronization (12)

flowchart TD trig(["daily tender site check"]):::trigtime s0[["ai flags matching listings"]]:::mi s1[("save matches to shared doc")]:::store s2["email alert of matches"]:::svc trig --> s0 s0 --> s1 s1 --> s2 lp{"continues on daily schedule"}:::gate s2 --> lp lp -. "waits then checks site again" .-> s0 lp -->|"finished"| out out[/"log of matching tender opportunities"/]:::out pay{{"never miss a relevant bid"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceRuns once per itemA record or sheetRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & NotificationsWeb Scraping & Data CollectionDevOps & IT Operations
Connects
OpenAIGoogle DocsGmailFirecrawl
Featured in

The problem it solves

Relevant tenders and bid opportunities get posted constantly, but checking listing sites every day and reading through ones that don't apply to you wastes time you don't have. Missing a good opportunity because you didn't check that day costs you real business.

Who it fits

Construction and infrastructure firms that bid on tenders and want to catch relevant opportunities early.

How it works

  1. The system checks a tender listings site for new postings.
  2. AI reviews each listing to find the ones matching your company's expertise.
  3. Matching opportunities are saved to a shared document with deadlines and contact details.
  4. You get an email alert summarizing the relevant tenders.
  5. If nothing new is found, it waits and checks again later.
What you get

Matching tenders spotted before you'd notice

You get an email alert whenever a new tender matching your expertise appears, complete with deadlines and contact details.

What you get

A running log of relevant tender opportunities and an email alert whenever new matches appear.

What you need

A web scraping API key, an OpenAI API key, a Google Workspace account, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Research new leads and draft personalized outreach emails for review

Researches each new lead's company, drafts a personalized outreach email, and waits for your approval before sending.

Advanced

Turn a document into a polished, AI-edited WordPress post

Submit a Google Doc or PDF and get back a refined, AI-reviewed article published to WordPress.

Advanced

Find matching jobs, tailor your resume, and email hiring managers

The system finds job listings that fit you, rewrites your resume for each one, and emails the hiring manager for you.

Advanced

Get a daily email summary of a website you want to track

Every day, a website you choose gets scraped and summarized by AI, and the summary lands straight in your inbox.

Advanced
Back to the AI Playbook